Goldsmiths’ Craft & Design Council opens search for new team members

Events and Administration Coordinator

3 days per week (March–Dec), 5 days per week (Jan-March)

Start Date: January 2020

About The Goldsmiths’ Craft & Design Council (CIO)
The Goldsmiths' Craft and Design Council is a non-profit making charitable organisation founded in 1908. It was created to encourage, stimulate and promote the pursuit of excellence in craftsmanship and design in jewellery, silversmithing and the allied trades.

The Council membership is made up of industry experts who provide their insight, time, experience and commitment on a voluntary basis. Alongside this, its daily work is delivered by its contracted consultants. Central to this is the Council’s annual competition, the Goldsmiths’ Craft & Design Council Awards. 

Known as ‘the Oscars of the UK Jewellery Industry’, these prestigious awards celebrate the creativity and skill of craftspeople and designers of all ages, backgrounds and abilities in the UK. The Awards always retain and promote the GC&DC’s original remit; to maintain and enhance its high benchmark standards in search of excellence, that in turn, inspire and motivate current and future generations.

About the Role
The Events and Administration Consultant role is a new position for Council. The role is  predominantly focused on Council’s daily functions and operation, alongside the organisation of the annual Goldsmiths’ Craft & Design Council Awards, the Awards evening, and its supporting public-facing exhibition/s.

This role holder will be a confident, flexible and highly-organised individual, working closely with the Council’s Head Consultant and its Trustees. Alongside weekly responsibilities, you will be required to attend eight GC&DC meetings per year, the annual Awards ceremony, and GC&DC evening events. You will also represent the GC&DC at a number of UK trade shows.

Responsibilities:
Awards and Events
Working closely with the Head Consultant, Chair and Vice-Chair of the GC&DC on Awards planning throughout the year, including the organisation and orchestration of the Awards judging, the Awards evening, and its supporting exhibition(s). This will involve:

  • Emailing and liaising with competition entrants on deadlines and entry requirements
  • Receiving, cataloguing and safe/secure storage of competition entries
  • Overseeing the invitations and guestlists to the Awards evening

Working on all other events hosted by or attended by the GC&DC throughout the year. This will involve:

  • Liaising with industry supporters, entrants and Council members to ensure smooth running of additional GC&DC events, e.g. VIP Supporters Evening
  • Organising Council members’ rota and division of responsibilities for GC&DC events and trade show appearances, for example IJL, Make Your Mark, New Designers  
  • Attending additional GC&DC events and trade shows such as IJL, Make Your Mark

Council Administration
Working on essential day-to-day activities for Council, including:

  • Responding to direct email enquiries regarding the Councils work and its Awards
  • Sending reminders to all Council members and Trustees for upcoming Council meetings
  • Attending and taking minutes at all GC&DC Council and Trustees meetings throughout the year; sharing minutes and key responsibilities, including following up action plans, with Council members
  • Overseeing the sub-committees of the Council; prompting these forums and requesting updates for sharing/distributing/circulating with all Council members and Trustees
  • Putting together and sending the GC&DC’s regular newsletters; working with Head Consultant and Vice-Chair on content as needed

Essential skills and experience:

  • A background or recent experience in administration and ideally events organisation / management
  • Able to plan and work to timelines, mapping and meeting key milestones
  • Be highly organised and able to deputise for the Head Consultant as and when required
  • Self-starting: able to work autonomously  but will also play a clear and pro-active part of a larger team
  • Excellent oral and written communication skills
  • Experience of meeting minute or note taking
  • Confident using Outlook, Word and Excel. Experience using email platforms such as MailChimp is beneficial
  • Able to confidently and effectively liaise with Council members, members of the UK jewellery industry, the Goldsmiths’ Company and Goldsmiths’ Centre staff on email, telephone and in person
  • Flexibility to work additional days / hours during intensive periods around our Awards evening and Awards launch (January/February and August/September)
  • Able to work various evenings throughout the year for GC&DC meetings and events – dates will be given with plenty of notice
  • Knowledge of the jewellery industry desirable


To apply for this role or for more information, please email an up-to-date CV and covering letter outlining your suitability and experience to the Council’s Vice Chair Kathryn Bishop, or call 07864 092022

Applications close December 16th 2019.

Head Consultant

2 days per week (March–Dec), 5 days per week (Jan-March)

Start Date: January 2020

About The Goldsmiths’ Craft & Design Council (CIO)
The Goldsmiths' Craft and Design Council is a non-profit making charitable organisation founded in 1908. It was created to encourage, stimulate and promote the pursuit of excellence in craftsmanship and design in jewellery, silversmithing and the allied trades.

The Council membership is made up of industry experts who provide their insight, time, experience and commitment on a voluntary basis. Alongside this, its daily work is delivered by its contracted consultants. Central to this is the Council’s annual competition, the Goldsmiths’ Craft & Design Council Awards. 

Known as ‘the Oscars of the UK Jewellery Industry’, these prestigious awards celebrate the creativity and skill of craftspeople and designers of all ages, backgrounds and abilities in the UK. The Awards always retain and promote the GC&DC’s original remit; to maintain and enhance its high benchmark standards in search of excellence, that in turn, inspire and motivate current and future generations.

About the Role
The Head Consultant is the lead administrator of the Council, directing the day-to-day running of Council and its primary focus, the annual Goldsmiths’ Craftsmanship & Design Awards.

This role involves managing and closely working with the consultant team responsible for; Events and Administration; Industry Liaison. This also includes the organisation and management of any additional freelance support staff during the intensive period of the competition.

This important role is suited to a confident and highly-organised individual with a good knowledge of the UK jewellery industry. You will work closely with the Council’s Chairman, Vice-Chair, and the Trustees. Alongside weekly responsibilities, the Head Consultant is required to attend eight GC&DC meetings per year, orchestrate and oversee the annual Awards ceremony, and GC&DC events. You will also represent the Council at UK trade shows.

Responsibilities:

GC&DC Operations, Awards and Events
Working closely with the Chair and Vice-Chair of the GC&DC, and the Events and Administration Consultant, on daily operations throughout the year, including the organisation and implementation of the Awards judging process, the Awards evening, and its supporting exhibition(s). This will involve:

  • Working closely with the Council on essential planning, decisions and tasks relating to Council’s general operations throughout the year
  • Overseeing the annual Awards planning, from timelines to the organisation of the Awards entries, judging process and Awards evening. This will include:
    • Producing a working schedule for the Awards’ intensive period (January – March)
    • Organisation of guest industry judges for the Awards, and a judging schedule 
    •  Organisation of Awards evening, including running order/process, guest presenter, scripts for evening & P.P. presentations for this and other promotional events (IJL, VIP, Freemans Reception etc.) 
    •  Receive all work / entries submitted to the Awards. Organise the safe and secure collection and return of all entrant work 
    •  Oversee production of certificates for all award-winning entries 
    •  Organise the photography and production for the Awards brochure and GC&DC web shop
    • Organise the Awards evening photography for PR and GC&DC web shop 
    •  Deal with phone/email enquiries from entrants and industry supporters
  • Delegating tasks to and managing the Events and Administration Consultant and freelance support staff during intensive Awards period
  • Liaising with the Council’s Financial Reporting Manager on budgets, invoice payments, and support from industry
  • Oversee the production of Awards material with key Council members, including the brochure, competition form and posters
  • Liaising with GC&DC’s industry consultant re sponsorship and project briefs 
  • Update and implement the online application process
  • Post event analysis of the awards and any events that are organised by GC&DC

Council Administration
Working on essential day-to-day activity for Council, including:

  • Attending all GC&DC Council and Trustees meetings throughout the year; overseeing and sharing minutes and agendas with Council as required
  • Represent the GC&DC at key industry events, including New Designers, IJL, Make Your Mark, Freemans and apprentice/master receptions, Gem-A Awards, private views 
  • Maintain, update and circulate historic data relating to the Council activities
  • Lead all GC&DC website updates; liaise with web developer as required
  • Work with Events and Administration Consultant on content for the GC&DC’s regular newsletters
  • Liaise with Vice-Chair and social media freelance support to approve social media calendar
  • Write/Produce annual reports, funding applications, articles, adverts and oversee press releases and media enquiries
  • Organise and produce A4 Patron & Sponsor certificates   

Essential skills and experience

  • A strong background in event administration and management
  • Able to plan and work to timelines, mapping and meeting key milestones
  • Experience of working with budgets
  • Be highly organised and able to delegate efficiently as required
  • Self-starting: work well alone but also clear and confidently as part of a larger team
  • Confident using Outlook, Word and Excel. Experience using email platforms such as MailChimp is beneficial. Basic use of photoshop and InDesign is preferable.
  • Good communication skills, confident to liaise well and effectively with Council members, the Goldsmiths’ Company and Goldsmiths’ Centre staff, and personalities in the UK jewellery industry via telephone, email and in person.
  • Capacity for flexible work – able to do additional time during intensive periods around the Awards evening and competition launch (January/February and August/September)
  • Able to work various evenings throughout the year for GC&DC meetings and events – dates will be given with plenty of notice
  • Good/sound knowledge of the jewellery industry 

To apply for this role or for more information, please email an up-to-date CV and covering letter outlining your suitability and experience to the Council’s Vice Chair Kathryn Bishop, or call 07864 092022. 

Applications close December 16th 2019.

 

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